CMMS Software: Its Many Different Uses

Computerized maintenance management systems (CMMS) allow facility and fleet managers to run maintenance operations. While the focus of CMMS is maintenance, there are many other uses that go beyond scheduling of changes or equipment repairs. Here are the many applications of CMMS software.

Managing maintenance

CMMS software is obviously meant for managing maintenance. Therefore, this is the number one use of this software. In this role, the software is used for scheduling preventative maintenance, creating associated work orders, recording costs, assigning personnel, documenting work done, ordering any necessary supplies and parts, and tracking information associated with the job, for root cause, downtime, and recommendations. Managers can configure CMMS software to schedule tasks automatically, depending on scheduled maintenance routines or meter readings.
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Predictive maintenance
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CMMS software can also help managers predict possible problems. They not only can help managers arrange predictive maintenance tasks, monitor systems, and assign technicians accordingly, but the data collected may be analyzed and then used to come up with better predictions.

Asset management

CMMS software’s a powerful tool for monitoring everything about an asset, including cost, warranty information, purchase date, specifications, maintenance tasks, service records, service contracts, spare parts available, expected lifetime, etc.

Safety

Another use of CMMS software is management of permits, licenses, as well as other necessary documents for abiding by safety regulations. For example, you may manage licenses for heavy equipment operators, forklift operators, and drivers, and also manage certifications for fuel pumps, elevators, and lifts.

Inventory control

Many managers of fleets and facilities use CMMS software for proper management of inventory items like spare parts, parts needed for certain jobs, and purchase orders.

Analysis of trends

As computerized maintenance management systems gather data, managers can tap into the software’s database and get information they can use to discover trends and come up with better purchase decisions later on.

Enhances productivity

You can link maintenance software to mobile devices, allowing your maintenance technicians to get real-time information, initiate work orders, and check inventory without going back to the office. Thus, they spend less time traveling. Additionally, CMMS software allows technicians access to information such as the tools, parts, as well procedures for completing a job, so they can go about their duties without delays and interruptions.

All of the above uses are vital in themselves. As well as providing numerous functions and strong features, CMMS software can bring down downtime and operational costs. From foreseeing and preventing problems via regular maintenance and inventory management, CMMS software can help a manager make better purchase decisions, based on comprehensive, accurate information.

If you opt for cloud-based CMMS software instead of a client-server system, you can avoid upfront capital costs altogether. Rather than pay the full amount at once, making use of a CMMS service allows you to pay on the go.