Developing an effective presentation has no secrets, you have to establish a clear objective, plan and organize your materials and use the right visual aids. It is important to know and identify your objectives in order to attain success in your presentation because these will drive the smooth flow of your presentation and move your audience to your target end goals. It is important that your end goals will drive a particular action from your attendees, allow them to adopt a new perspective or enable them to respond to the information or facts presented. In order to establish and meet these goals, you need to carefully plan and determine your objectives because these are the foundation of the content, organization and visual aids of your presentation.
It is also important to consider the needs and expectations of your audience, aside from establishing your objectives and analyzing your own goals, you also have to consider your audience’s needs and expectations. Understanding the needs and expectations of your audience enables selecting appropriate points of emphasis in your presentation, developing a useful level of detail, choosing and preparing appropriate visual aids, and creating a tone that is sensitive to your audience’s circumstance. Your next step must involve careful planning and organizing of materials to help you in tailoring your approach, and selecting the appropriate visual aids allow you to build effective one-way or two-way communication to your audience. When it comes to planning your material, do not wait to prepare your presentation, take note ideas that come to your mind right away, having an outline is helpful, as well as analyzing your audience and choosing appropriate presentation style and visual aids.
It is important to prepare effective displays or visual presentation by making it simple and avoid using fancy design, characters or logos that can shift the attention of your audience from the important things you need to let them know. Ensure that you have a readable material by using at least a 24-point font so that everyone in the room can clearly read your material, and avoid using a photocopy of a standard printed page as a display. It is also important to keep the number of words in a minimum level and keep the content up tp a maximum of eight lines per slide share. It is useless having a good content but poor legibility, so it is better to sacrifice content for legibility. Don’t use a lot of curves in your text, rather use easily readable fonts such as Arial and Sans Serif which are easier to read than Times Roman or Monotype Corsiva. Don’t fill up the slide share, use light letters such as white or yellow on a dark background like dark blue or navy green, and use equations sparingly.
Print your handouts on a wide format printer so you can use bigger sheets of paper and you can use them as a backdrop as well. You can use digital technologies to your great advantages such as a tablet, LCD, smart TV or Powerpoint presentation.