Facilities directors area usually very busy. Emergencies can arrive from anywhere, and responding to the problem requires quick thinking any good leadership. The more often you divert your time and resources from maintenance, the more, the more emergencies you will have. You, therefore, ought to make the most out of everyday spending on labor and materials to ensure you deal with the minor problems before turning into catastrophes.
It is crucial to engage the managers of the shops in the daily activities to ensure that you optimize your maintenance operation. They should know what is happening in the shops on daily basis. Letting them to understand what is happening in the shops will ensure that they take the responsibility of dealing with the arising emergencies. You also need to determine whether they have the tools that find out what is happening. They should be in a position to evaluate what is going on within the shops ar any time, every day.
There should be groups that are geographically and skill set. The preventative measures dictates that there should be timing for the maintenance of the equipment. In many cases, the timing of the preventative measures depends on the personal decision of the manager as long as it has the correct interval. This set schedules cause movements of the workers from place to place. Ensure that the workers get the lists of the task they are supposed to carry out do that they can handle them if they are headed to the area of an emergency.
You can also optimize on the preventative measures by giving a chance to workers to set their schedule. This shows that you have helped them to empower themselves and to manage their work. This will also release the managers the task of micro management.
There should be one person who has been appointed to be responsible for the shop management. It could be the manager, an administrative worker or a director as long as there is a person overseeing the management of the shop. Once you identify the challenge that a shop is experiencing, the solution could be used to solve the problem for all shops thus, you improve operations across the board. The manager should be responsible for identifying the cost inefficient equipment and determine the hierarchy of tasks, equipment categories, and shops.
Consider selecting a preventative measure that will fits the situation you are. Choosing inflexible designs could make you have more challenges than what the design is worth. The software that is designed to be mainly used by people should have the ease factor which is necessary for them.