What Is CMMS Software?

CMMS is basically an abbreviation for Computerized Maintenance Management Software which refers to set of programs that are designed to enhance effectiveness and efficiency of maintenance activities. On the other hand, a lot of people are wondering on what it really does. Whether you believe it or not, you’ll learn about this by knowing its features.

When maintenance functions are monitored, scheduled and planned, this can improve the maintenance effectiveness as well as efficiency. For this reason, majority of the CMMS solutions only contain varieties of tools that help in accomplishing this which include work dashboard to understand schedule and workload, automated work requests, collection of equipment and asset detail similar to serial number, location, description, cost and install date, inspection checklist organizer as well as generator, ability to schedule rounds on periodic, monthly, weekly or even daily basis, computerized generation, tracking and scheduling of all management like work orders, repairs and preventive maintenance as well as the use of mobile handheld devices in removing paperwork and increasing mobility.

For those who are not IT oriented, CMMS system could be operated on the company’s computers or even hosted or referred as web based. Of course, each method has its merits and demerits but generally speaking, web based CMMS offers lower TCO or Total Cost of Ownership. By the time when CMMS solution has been implemented with maintenance staff and management trained on using the program, work orders, work requests, it is when preventive maintenance, repairs and inspections can be assigned, scheduled and processed as well.

By using mobile devices, the results are then transmitted to CMMS. All results are stored and used for providing management reports in order for the maintenance managers to know where the assets are and the condition that they are currently in.

Maintenance staff effectiveness and efficiency are increased by means of streamlining work management process. It’s expected to gain around 10 to 30 percent decrease in repair, operational and maintenance cost assuming that it’s implemented properly. The reduction in cost with the use of the aforementioned tools become possible as such solution lets the maintenance management, organizes work management and eliminates paperwork which become proactive.

It has therefore become possible for maintenance and facilities managers to lower their labor costs by means of having less untimely emergency repairs, lower energy bills, increase the useful lifecycle of assets via better preventive maintenance, lowers the capital expenditures since assets need major repairs or replacement less frequently with proactive maintenance operation.

In a nutshell, CMMS solution gives maintenance as well as facility managers better grasp for making maintenance management a well run and visible function in the organization.